Project Coordinator

Job Title: Project Coordinator

Job Summary:
The Project Coordinator will assist with the administrative function of a project once a purchase order is received. The successful candidate will support the team’s projects ensuring quality, scheduling, billing, quote follow-up, project tracking, new order processing, database entry, safety and customer satisfaction is achieved.
The ideal candidate will be comfortable interacting with a variety of personalities and be an excellent communicator. Candidates should possess a proactive mindset while being task and detail-orientated. Outstanding organizational skills and the ability to work under tight time constraints is a must.

Essential Functions
•Provides administrative support to the Sales and Project Management teams assigned by the Estimating Manager.
•Processes part orders and ensures Installation Operating Manuals (IOM’s) are completed for each project as applicable.
•Maintains accurate records in the ERP system for all jobs.
•Communicates with Sales and Project Management teams regarding job status and prepares schedules accordingly.
•Serves as back up to the estimating team to perform take-offs which includes, material, costs, and time requirements.
•Provides detailed reports to management as needed.
•Works closely with other internal departments for support and to help build the brand.
•Possesses in depth product and manufacture knowledge.
•All other duties as assigned.

Competencies or Experience Requirements
•Ability to work independently and exercise sound judgment.
•Driven, reliable, self-managed individual with excessive attention to detail.
•Dedication to providing great customer service and customer relationship management.
•Ability to problem solve and adapt to meet the needs of our customers and team in a timely manner.
•Ability to manage multiple projects at a time and meet tight deadlines.
•Excellent computer skills and proficiency with Microsoft Office.
•Excellent written and verbal communication skills.
•Superior organizational skills.
•Ability to work in a team environment.

Physical Requirements
•Ability to lift up to 20lbs without assistance.
•Must be able to stand and/or sit for several hours at a time.
•Ability to work in hot, cold and/or loud environments effectively.
•Ability to squat, kneel, lift, push and bend.

Travel
Travel is not required for this position.

Additional Considerations
Air Control Products, Inc. culture and values are part of what makes the company successful and a great place to work. Candidates will be considered in terms of their consistency with culture and values. Air Control Products, Inc. is a rapidly growing company; flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced work environment with many crucial deadlines.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. All team members may be required to perform duties outside of their normal responsibilities from time to time, as needed.